Event Manager - Business-to-Business Conferences

Location: New York, NY

Department: Logistics

Type: Full Time

Min. Experience: Experienced

This is an excellent opportunity for you to deploy your hard won skills in event management and planning in the field of business-to-business conferences and make a big impact on the company’s results. As Event Manager, you will take lead on planning and executing a portfolio of conferences, including all logistical and operational aspects.

You will be supported by and collaborate with a team of sales, production, marketing, data, finance and audience management professionals, as well as work with other logistics team members with whom you can bounce ideas and discuss new ideas and best practices. GreenPearl is a fun-loving and cohesive group that encourages a team approach to all challenges and opportunities.

GreenPearl strives to differentiate its event management through a higher level and use of technology and innovation than the competition. Key areas of focus and innovation: interactive on-site activities, upgraded staging and A/V, creative food and beverage combinations, digital signage, event apps, best practice RFPs and negotiations with venues and vendors. On top of everything, the key cultural norm is flexibility, innovation and experimentation.

Primary Responsibilities Include:

  • Plan and execute 10-15 U.S. conferences per year of up to 700 attendees as well as smaller pre-event VIP activities
  • Venue sourcing and site selection (often without visiting the venue).  Create a financial model using previous years’ revenue & current venue costs to create a zero-based budget and predict P&L.
  • Negotiate all required contracts with venues and vendors to ensure meeting and budgetary objectives are met
  • Manage budgets of up to $150,000 per event, collect invoices and work with accounts payable to devise a payment schedule in order to ensure timely payment
  • Arrange food and beverage, audiovisual, order supplies, coordinate printed materials, make travel arrangements, coordinate getting necessary supplies to event, manage onsite event and team as well as ensure appropriate brand representation (branding, customer service, etc.)
  • Propose new ideas to improve the event planning and implementation process as well as decrease costs
  • Interface with production, sales, marketing and delegate sales teams throughout the planning process to ensure all onsite goals are met.  Determine when additional meetings are needed and take ownership of scheduling, leading and follow-up.

Ideal Candidate:

  • You have 3+ years of event planning experience and have fully executed events from start to finish in a previous position
  • You have a clear understanding of budgeting, P&L, room set-ups, floorplans, contract jargon & audiovisual equipment
  • You have the ability to travel (approx. 25%) to serve as the event manager
  • You have extraordinary speaking and writing skills, including errorless grammar & spelling, rapid and accurate typing skills, and professional phone manner
  • You have strong computer and internet skills, including comfort with web-based applications such as Google Apps and Salesforce
  • You are quick thinking, have strong problem-solving ability and are resourceful and adaptable under pressure
  • You are a team player & leader but also able to work independently with little supervision
  • You have the ability to establish priorities and handle numerous time-sensitive projects with multiple deadlines while also having an unrelenting commitment to detail and organization

The Benefits and Perks:

  • Work-from-anywhere culture and infrastructure that allows seasoned team members to work from just about anywhere
  • Results-oriented work environment that is flexible and encourages independence
  • Competitive salary, paid time off, healthcare and benefits package
  • On the job travel to major U.S. cities

Our Story:

GreenPearl organizes a portfolio of high-end conferences across the U.S. from Seattle to Los Angeles, from Boston to Miami that convene leaders in their field. Primarily focused on real estate events, GreenPearl is branching out into finance, e-commerce, and other sectors.

At GreenPearl, you will enjoy a team environment that encourages collaboration and innovation. We are constantly trying new things with our conferences and are open to experimenting with new formats, topics, technology and more.

While headquartered in New York City, team members enjoy a highly flexible work-from-anywhere culture that allows team members to meet in person at our office, while allowing for team member to work remotely on a permanent basis from anywhere in the United States. As we hold conferences across the country, we bring the team together in New York and elsewhere to maintain the in-person touch.

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